Privacy Policy

Last updated: 11/25/2025

1. Introduction

Votum ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered legal CRM platform.

2. Information We Collect

Account Information

We collect information you provide when creating an account, including name, email address, professional credentials, and law firm details.

Client and Case Data

Information about your clients, cases, documents, communications, and legal matters that you manage through our platform.

Usage Information

How you interact with our platform, including features used, time spent, and AI interactions.

Technical Information

IP address, device information, browser type, and other technical data for service delivery and security.

3. How We Use Your Information

  • Provide and maintain our AI-powered legal CRM services
  • Process and manage your legal cases and client information
  • Generate AI-powered insights and recommendations
  • Communicate with you about your account and services
  • Improve our platform and develop new features
  • Ensure security and prevent fraud
  • Comply with legal obligations

4. Data Security

We implement industry-standard security measures including:

  • End-to-end encryption for data transmission
  • AES-256 encryption for data at rest
  • ISO 27001 compliant security practices
  • Regular security audits and penetration testing
  • Role-based access control and multi-factor authentication

5. Data Retention

We retain your information only as long as necessary to provide our services and comply with legal obligations. You can request deletion of your account and associated data at any time.

6. Third-Party Services

We may share information with trusted third-party service providers for:

  • Cloud infrastructure and data storage
  • AI and machine learning processing
  • Email and communication services
  • Payment processing
  • Analytics and service improvement

7. Your Rights

You have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion of your information
  • Export your data
  • Opt out of marketing communications

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure such transfers comply with applicable data protection laws and maintain adequate security measures.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our platform and sending you an email notification.

10. Contact Us

If you have questions about this Privacy Policy or want to exercise your rights, please contact us at:

Email: privacy@thevotum.com

Website: https://thevotum.com