Keep every outside counsel invoice in one register, and review a linked firm’s bill before it is finalized — approved one line at a time.
ISO 27001 certified · MeitY empanelled · Deployable on-premise
| 01 | Outside Counsel Invoices — approvals first, then every invoice | Linked-firm and logged, one register | |
| 02 | Totals and outstanding balances, kept separate per currency | No blended figures | |
| 03 | Before finalizing a bill, the firm submits it for your review | A snapshot, not a promise | |
| 04 | Decide line by line — approve, reject, or leave pending | On the request, or on each line | |
| 05 | Resubmission is tracked, not restarted | Approved lines stay approved | |
| 06 | Finalize — only your approval creates the real invoice | Approval gates the bill | |
| 07 | Retrospective review of an already-finalized invoice | Advisory — doesn't rewrite what's billed | |
| 08 | Every submit, decision, and finalization logged | Actor and timestamp, always |
What actually changes
Approval gates finalization
There's no path to a real, billed invoice that skips your review — not a courtesy step.
One register for every invoice
Linked-firm invoices and manually logged ones sit side by side, with totals and outstanding balances per currency.
Beyond approval
Linked firms’ invoices and time entries feed a spend analytics view alongside the approval queue — plus a manual log for outside counsel not yet on Votum, and invoices arriving by email, so your view isn’t limited to whichever firms happen to be linked.
Spend by firm and by matter
Every linked firm's invoices, rolled up and broken down — no exporting to a spreadsheet to see where spend concentrates.
Monthly trend
Spend by month across your whole panel, so a quarter-over-quarter question doesn't need a manual pull.
Ageing, at a glance
Outstanding balances bucketed by days past due — not yet due, 1–30, 31–60, 60+.
Blended rate by firm
Spend ÷ hours logged, per firm — the number that actually lets you compare panel firms against each other.
Invoices that arrive by email are logged
A PDF sent to a folder or case ingest address is filed in an Invoices subfolder, and its vendor, number, dates and total are read into the spend register. Needs a DMARC-passing sender who is a workspace user, with credits; scanned PDFs with no text layer extract nothing.
Budget per firm and matter
Linked invoices and logged spend count against a limit with a warning threshold: On track, Nearing budget or Over budget. Only firm and matter combinations that already have an invoice can be budgeted, and there are no automatic alerts.
No surprises
This is line-level approval and a spend view over outside counsel invoices, with simple per-matter budgets. You see exactly what’s submitted, and you decide exactly what gets billed.
See how your firm builds the invoiceWe’ll walk through how your firm bills today and show you exactly where your review fits in — before anything gets sent.
ISO 27001 certified · MeitY empanelled